Minutes of the Proceedings from the March 2nd, 2010 meeting of the SCA Executive
Executive Members Present:
Bill Armitage
Daniel Barnabe
Karin Taylor
Wendy Bolf
Lisa Hopkyns
Myles McDevitt
Karen Scott
Paul Bourque
Niraj Singhal
Regrets:
Anna Yates
Garnet Strong
Tracy Budrow
Meeting convened at 6:34 p.m.
2. Approval of previous minutes:
Minutes approved with minor changes. Number of slat-style waste baskets required for Levesque Field reduced to 4 from 5.
Decision: Approval of Meeting Minutes will occur by e-mail in order to expedite posting of the minutes on the website.
4. Budget Approval:
The summary of expenditures and revenues for the periods below were circulate to the directors prior to the meeting.
1) July 1, 2008 to June 30th, 2009 and
2) July 1, 2009 to February 22, 2010
Action required: BA will circulate the finalized operational budget allocations to the group via e-mail.
WB will investigate the possibility of assigning e-mail addresses thru our website hosting company, Polar Data, for a more professional extension (stonebridgeca.com vs. Hotmail)
5. Executive Board functional Positions:
a. Filling existing vacancies.
Director or Safety and Environment
Director of Sponsorship
The committee approved adding the responsibilities to the Vice President role and staffing it accordingly. The position of Vice President was offered to Paul Bourque for consideration. A formal offer and acceptance should be provided for the minutes.
Required Action: A notice will be posted on the website and circulated in the upcoming March 2010 Newsletter requesting volunteers to come forward for the following vacant positions.
b. Job Descriptions
The profiles proposed were rough drafts intended to provide a starting point. Due to the close ties with the website, Memberships will remain in the Communications portfolio.
Required Action: The committee is asked to review the job descriptions and provide comments to BA for updating prior to next meeting.
c. Creating volunteer sub-committees.
Due to the workload, sub-committees must be created for existing portfolios to aid Directors in successfully accomplish tasks.
Required Action: Each Director will provide a list to WB of sub-committees and the number of volunteers requested per group. An article will be sent to Association members soliciting help on the various sub-committees.
6. Constitution and By-laws:
The Current SCA by-laws and constitution, as well as those from the Riverview Community Association were circulated to the directors for review prior to the meeting. One item of importance that was singled out for the Constitution is the delineation of Stonebridge’s physical boundaries.
Required Action: PB was tasked with reviewing all by-laws and merging together a more comprehensive version. Document will be provided for review via e-mail prior to the May meeting.
In order to attend the Public meetings and vote on issues, residents must be registered members of the Association. WB has a complete list of those who have paid membership dues.
7. Updates
a. Events and Activities:
Membership board raised an additional $2750 towards activities, this coupled with the $2000 allocated from the general operating budget brings the total for Events to $4750
• Boston Pizza donated 50 pizzas to be used at events for fundraising purposes
• A Gyms Tale donated activities for the Winter Carnival, Easter Egg Hunt and Fun Day.
• Ross’s Independent Grocers provided cookies and hot chocolate for the winter carnival and have donated the use of the hot dog stand for the fun day (a savings to the association of $300)
We will be offering discounted registration fees (Garage Sale, Children’s Christmas party) for paying SCA members in order to encourage membership.
The 2010 Adult Holiday Cocktail party will be restricted to registered members.
b. Parks and Recreation
Kilbirnie Park Gazebo grant and fundraising initiative:
The gazebo major grant application has been submitted to the City and the fundraising campaign is set to begin. The total required is 18K, of which we have $3800.
KT proposed the following 2-year funding scenario:
1/3 SCA funds = 6K(from the Rink Grant and Soccer proceeds)
1/3 Individual Donations = 6K (-$3800 already in the KPA account)
1/3 Corporate Donations = 6K
The proposed scenario was unanimously approved.
Adopt a Park Program
Proposal:
The Adoptions are in two year terms, with a commitment to pick-up litter a minimum of twice annually. Make request to city to adopt all three parks based on commitment and representation by SCA executive to coordinate the efforts at each of the parks (WC Levesque: Garnett & Bill), Kilbirnie Karin, Wendy Myles, Golflinks: Anna Yates).
Action Required: Paperwork will be submitted to the City for formal adoption of all 3 Stonebridge Parks.
KT will choose Spring and Fall Clean up days to assist in securing volunteers.
The Stonebridge Community Association had unanimous agreement to officially adopt the community’s three parks:
1) WC Levesque Park, 2) Kilbirnie Park, 3) Golflinks Tot Lot
It was decided that we would forgo the physical recognition signage to limit the visual clutter at the parks, however mention of the initiative would be posted on the website.
Action Required: The SCA will solicit volunteer coordinators and crews for each of the parks on the website. If found, SCA executive can hand off duties and provide an oversight role.
City of Ottawa Community Tree Planting Program
Applications will be accepted on or before June 1 for fall projects and December 1 for spring projects. The application form is currently under review and for this reason is unavailable at this time. Once application is available, KT will complete the application for the maximum allowable ($10K) with accompanying planting location diagrams.
KT needs suggestions for the exact locations for trees, and a comprehensive overall plan.
Recommended Changes to the Facility Allocation Policy Public Meeting: March 4th 7-9 pm
KT will attend meeting to ensure our interpretation is correct and that nothing else gets introduced by focused interest groups that is of concern.
c. Transportation and Development
DB presented an update on the development issues facing our community. The first item discussed was the Firehall. We are still trying to ascertain the exact location of the new hall in order to determine our position and level of involvement.
Pipeline Construction on Greenbank Road is scheduled to start sometime this summer (as early as June) running from the Greenbank bridge to Dundonald Street (or just north).
Monarch projected that the new completion date for the Stonebridge Community will be 2015 , rather than 2012. Hole #3 will now have detached single homes versus the town homes that were in the original design.
Storm Sewer construction will continue through the land where the future school has been identified.
Kilbirnie Turn-around will go unchanged until at least 2012.
Uniform Homes has purchased approximately 20 acres in the apple orchard, and we have been informed that 2010 is a planning year only. Monarch currently owns approximately 25 acres in the same area.
640 Greenbank – West side, just south of Cambrian - 575 Residential units which include 36 apartment units, secondary school.
The construction on the Transitway has started at Market Place Mall. Information is being posted on the website and will be updated as the project progresses.
Minto must reapply to the sub-division process for blocks 11 & 12 of their development phase because the Concrete Land Use Plan was not submitted.
Nepean Town Centre Update: Blocks 9 & 10 are proceeding with fifteen 4 storey buildings totalling 276 units, which will be back-to-back town homes and stacked towns. The location of the proposed 12 storey condos are at the south east and south west edge of the site. Although the buildings could be as low as 6 storeys, we are told to assume the highest at 12 storeys.
The Strandherd-Armstrong Bridge completion date has been pushed out to 2012.
The density surrounding the town square has been established at 166 units per hectare.
Action Required:
Follow up and Meetings to be held:
OC Transpo – Ridership and frequency of routes
The Cambrian roundabout completion date will be confirmed through a meeting with Jan Harder.
3718 & 3772 Greenbank – West side south of 3640
1226 units which include 182 back to back townhouses, three school sites, parks
SCA to respond by March 17, 2010
d. Communications:
The banner was produced and used at the Winter Carnival. SCA Executives were pleased with the final product.
The Community Association website traffic has grown considerably in the last 6 months. Sessions per month increased from just over 900 in September 2009 to well over 2000 in February 2010.
